AI-Driven Finance: Liquid AI’s Journey with FloQast Transform

Liquid AI is at the cutting edge of device-aware artificial intelligence. When it came time to bring their accounting in-house, they knew they couldn't settle for the usual patchwork of disconnected systems or the operational friction that typically defines such a transition. Instead, they leveraged AI as the bridge to bring their financial operations home.

By utilizing FloQast Transform AI Agents, Liquid AI didn't just move their accounting in-house; they perfected the transition. Whether a company is bringing in general accounting functions or internal audit, the takeaway is clear: it was the AI that enabled a seamless, scalable move back to internal management, ensuring the team remained lean and focused from day one.

The Challenge of Starting From Scratch

For many rapidly scaling tech companies, building an internal finance team is a frantic process. Systems are bolted on, processes are held together with digital duct tape, and a collection of random software solutions becomes an operational nightmare. Jonathan Mears, VP of Finance at Liquid AI, had seen it happen before and was determined to avoid it.

"I wanted to avoid a hodgepodge of random systems and connections everywhere," he explained. "At Liquid AI, we had the opportunity to make foundational decisions from ground zero, with scale and the whole end-to-end landscape in mind."

The goal was clear: establish a robust, GAAP-compliant financial foundation that could handle international expansion and complex allocations without becoming a tangled mess. The team needed a single, unified solution that was forward-thinking and, crucially, embraced AI.

An AI-First Platform for an AI Company

Liquid AI's search led them to FloQast. While FloQast's ability to consolidate close management, reconciliations, and flux analysis was a major plus, the real game-changer was FloQast Transform and the power of custom AI Agents.

As an AI organization, Liquid AI’s team was eager to use a platform that integrated artificial intelligence into its core. They saw FloQast not just as a checklist tool but as a platform to fundamentally reimagine their financial operations.

"As an AI company, our whole team takes a first-principles approach to everything we do," Jonathan noted. "We were incredibly excited about the prospect of using an AI-driven platform like FloQast Transform to internally reimagine how finance and accounting work could be performed."

This alignment was so strong that they accelerated their implementation just to start building with AI Agents.

Unleashing Innovation With Custom AI Agents

So, what exactly did Liquid AI do with these AI Agents? They got creative. The team used FloQast Transform to build and deploy agents tailored to their unique, complex workflows. This allowed them to automate processes that would have otherwise required expensive, specialized software or additional hires.

Think of it like having a conversation with your data. The team could integrate information, describe the desired outcome, and the AI Agent would build and execute the repeatable process every month.

"The biggest thing that really won it for us was FloQast Transform and the ability to build AI Agents," said Jonathan. "It allows us to save time on a daily basis throughout the whole month, not just during month-end close."

How Liquid AI Put AI to Work

Liquid AI has already built eight custom AI Agents to handle everything from routine journal entries to complex, multi-layered allocations. By automating these workflows, the team has shifted from being manual "data preparers" to strategic "reviewers," saving dozens of hours every month.

Here are a few high-impact examples:

• Bonus Accrual: This agent syncs departmental data from their HR system with internal bonus methodologies to automatically calculate and post accruals.
  
  • Impact: Saves 4–8 hours monthly by eliminating manual spreadsheet gymnastics.
  • ROI: Mitigates the risk of formula errors in variable compensation, ensuring 100% payroll accuracy and maintaining employee trust.
• Compute & GPU Spend Allocation: It uses GPU-hour reporting to shift massive infrastructure costs from a lump sum to the specific projects and teams that used them.
  
  • Impact: Saves 1–2 days of manual processing per month.
  • ROI: Provides instant visibility into the "true cost" of AI model development, allowing leadership to make data-backed decisions on project profitability.
• Facilities Allocation: This agent dynamically blends ERP financial data with headcount data by physical location to automate rent and utility splits.
  
  • Impact: Saves 2–4 hours monthly previously spent on manual reclassifications.
  • ROI: Scales the finance function to support new global offices without requiring additional accounting headcount.
• Executive Credit Card Categorization: It automates account categorization for C-Suite spending that occurs outside primary platforms, ensuring consistency and proper review.
  
  • Impact: Reduces the month-end "chase" for receipts, saving several hours of follow-up time.
  • ROI: Strengthens internal controls and ensures GAAP-compliant categorization for executive expenses.

Beyond these specific examples, these agents have enabled Liquid AI to automate a seven-step layered intercompany allocation process—a task that would typically cause major headaches for any finance team—saving an additional 8–12 hours while ensuring audit-ready precision.

Here is the updated section, incorporating the shift toward a team that is empowered by and comfortable with AI, while keeping the original quote intact.

The Results: A Future-Ready Finance Team

By embracing an AI-first approach, Liquid AI built a finance function that is both highly efficient and ready for whatever comes next.

• AI-Trained Team Members: Beyond simple automation, the accounting team has become expert "AI operators," comfortable using custom agents to solve complex problems and reimagine traditional workflows.
• AI-Educated Culture: The team maintains a first-principles mindset, proactively identifying new areas where AI can drive productivity rather than just following a standard playbook.
• Sustained High Performance: This AI-fluency allows a lean, agile team to consistently achieve a rapid four-day close, even as the business grows more complex.
• Scalable Framework: Continuous AI-driven improvements ensure the finance function can adapt without needing to constantly add headcount or new systems.

As Jonathan put it, "FloQast has allowed us to build a super efficient finance function that can adapt at the speed required by a high-growth, AI-driven company."

See the Full Story

Liquid AI’s story is a powerful example of how finance teams can move beyond traditional methods to become drivers of innovation and efficiency. By strategically leveraging AI, they’ve created a scalable framework for success that keeps them ready for the future.

Want to dive deeper into how Liquid AI redefined its financial operations with FloQast?

Read the full case study here: How Liquid AI Redefined Financial Success with FloQast’s AI Agents

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